to Exhibition Freighting G.S.M.

Valued service delivery

The concept of a professional freight forwarder

• Benefits to the Exhibitor

  Having introduced our company to you, we aim to demonstrate in the following sections how our services will be employed for an event and how they will benefit you, the organiser, of such an important event.

  `Sole appointment’ describes the decision by the organiser to provide the list of exhibitors to one freight company to co-ordinate the successful and timely import/export of both the local &/or international exhibitors.

  We would require the following:

  • the name of the event, the venue, and the dates of the event
  • an exhibitor list, with
    • company name, contact person
    • telephone number, fax number, email address

  Upon which we will make contact with your exhibitors, and advise them of our appointment, and also advise our foreign office details in their country. Our foreign office would then approach them & offer our joint professional services. Through this method of networking, we will secure most of the freight that will be arriving for the event, and be able to offer competitive tariffs.

  Although the Exhibitor is free to use the Agent of his choice, to transport his goods to the show, please bear in mind that the South African regulations require the Consignee / Company receiving the goods, to be a Registered Importer, of which the Agents are not.

  Our service includes:

  1. Being a registered Importer
  2. The import bond facility for the event
  3. Freight scheduling and control of ports and airports of country
  4. Providing quick release of cargo to us
  5. The exhibitor does not have to deal with third parties.
  6. The exhibitor is quoted for a door to stand service, i.e. a turnkey operation.
  7. Our rates are kept within market related prices that are recognised & accepted throughout the world.

• Benefits to the Organiser

  1. The exhibition freight forwarder assists the organiser in the easy move in/move out.
  2. Provides single source responsibility
  3. Through vehicle marshalling and control of hall entrances, all deliveries can be actioned quickly and unhindered.
  4. All empty cases are collected and stored
  5. The freight forwarder is on site through the tenancy to receive, advise & co-ordinate
  6. A reliable, experienced & professional team performs the work on-site.
  7. A 5% commission on the handling services can be offered.

• Benefits to the Local Community

  1. The exhibition freight forwarder also ensures that the crews that are contracted to us to perform the on-site function, are a mixture of skilled and unskilled, thus empowering the local community, and the individual within his or her region.
  2. The exhibition freight forwarder also understands that during the build up and break down to an exhibition work cannot come to a standstill and can work the crews around an 8 hour shift, within the Terms of Employment & the Health & Safety Regulations, especially, with the view that at times we work with heavy machinery and equipment.
  3. The crews have various responsibilities, depending on the work at hand, therefore on-site training happens at the show site, as the situations arise.
  4. The crews that contract to us have been with us for 8 years, are loyal and we have not had an incident where they have not carried out their duties, in fact they are very patient and accommodating and a pleasure to work with.
  5. In essence we have empowered our on-site workforce, registered as Douglas Marine, trading as Sonke Event Services (ck 2004 / 034002/23 ) to the extent that they now are a part of our group as a fully fledged “contractor”, and it is our vision that in the not too distant future Sonke Event Services will become an independent service provider to the exhibition industry.

Our Experience in Conferences, Exhibitions & Events